Privacy Policy
This Privacy Policy explains how the International Chovken Federation may collect, use, process, store, and protect personal information submitted through its website, including registration systems, contact forms, uploaded documents, event-related communications, and other digital services.
By submitting forms, uploading documents, subscribing to updates, or otherwise using this website, users acknowledge that their information may be processed in accordance with this Privacy Policy.
1. Scope of This Policy
This Privacy Policy applies to information collected through the International Chovken Federation website and related digital services. It covers personal data submitted through registrations, applications, contact forms, official communications, uploaded files, and other interactions carried out through the website.
2. Information We May Collect
The Federation may collect information such as full names, email addresses, phone numbers, nationality details, team or federation information, organizational titles, participation records, and supporting documents submitted by users. Depending on the service used, uploaded materials may include identification documents, authorization letters, registration files, or other official materials required for administrative and sporting purposes.
3. How Information Is Collected
Information may be collected directly from users when they complete forms, upload files, contact the Federation, register for events, request invitations, apply for membership, or interact with website features. Certain technical data may also be collected automatically through normal website operation, including device-related or usage-related information used for security, performance, and service improvement purposes.
4. Purpose of Processing
The Federation may use collected information to review registrations, verify eligibility, process participation requests, respond to messages, organize competitions and events, communicate official updates, manage membership-related matters, review uploaded documents, maintain records, improve digital services, and protect the integrity and security of the website and its operations.
5. Registrations and Official Submissions
Where the website provides national registration, team registration, individual participation, contact, partnership, or membership forms, submitted information may be used for administrative review, eligibility checking, internal communication, verification, event planning, and Federation recordkeeping. Submission of a form does not automatically result in approval, acceptance, or accreditation.
6. Uploaded Documents
Documents uploaded through the website may be reviewed for verification, administrative assessment, sporting eligibility, invitation support, and operational purposes. Users are responsible for ensuring that uploaded documents are accurate, lawful, relevant, and properly authorized for submission. The Federation may reject or request replacement of incomplete, unreadable, expired, or invalid files.
7. Sharing of Information
The Federation may share information internally with authorized personnel, administrative staff, event coordinators, or relevant operational representatives where necessary for legitimate Federation activities. Information may also be disclosed where required for legal compliance, sporting administration, event organization, technical support, or protection of Federation rights, users, or systems. Information is not intended to be shared beyond what is reasonably necessary for these purposes.
8. Data Storage and Retention
Personal information may be stored for as long as reasonably necessary for registration handling, event operations, communication, compliance, verification, recordkeeping, dispute resolution, security, and legitimate organizational purposes. The duration of retention may depend on the type of submission, the nature of the service, and applicable legal or administrative requirements.
9. Website Security
The Federation may take reasonable technical and organizational measures to protect submitted information against unauthorized access, alteration, misuse, loss, or unlawful disclosure. However, no digital transmission or storage system can be guaranteed to be completely secure, and users should submit information with appropriate care and responsibility.
10. Cookies and Technical Information
The website may use cookies or similar technical tools to support website functionality, user experience, analytics, language preferences, session handling, performance monitoring, or security-related features. Technical information collected through such tools may include browser type, device information, access times, pages visited, and general usage behavior.
11. Third-Party Services and Links
The website may reference or link to third-party platforms, booking services, sponsor websites, document services, social media pages, or partner systems. These services operate independently and may have their own privacy practices. The Federation is not responsible for the privacy or security practices of external websites or services not directly controlled by it.
12. User Rights and Requests
Where applicable and subject to operational, legal, or administrative limitations, users may request access to their submitted personal information, ask for correction of inaccurate details, or contact the Federation regarding use of their information. The Federation may require sufficient verification before responding to such requests.
13. Children and Minors
If information relating to minors is submitted through the website in connection with sporting participation, event administration, or official registration, such submission should be made only by authorized representatives, guardians, coaches, or organizations acting with appropriate authority and responsibility.
14. Changes to This Privacy Policy
The Federation may update this Privacy Policy from time to time to reflect changes in website operations, services, legal requirements, or organizational practices. Continued use of the website after updates are published constitutes acknowledgement of the revised Privacy Policy.
15. Contact
For questions regarding this Privacy Policy, data submissions, registrations, uploaded documents, or requests relating to personal information, users should contact the International Chovken Federation through the official contact page or other authorized communication channels published on the website.
Submitted information should be relevant, accurate, and properly authorized
Users should submit only information and documents that are necessary for the relevant Federation purpose and for which they have appropriate authority to provide. Inaccurate, excessive, or unauthorized submissions may be rejected or require further review.